Payroll Manager

Location Stotfold, Bedfordshire (Bury Farm, Mill Lane, Stotfold SG5 4NY)

Additional Locations: This post covers 8 Schemes across Central Bedfordshire. You may be required to visit these schemes periodically for which travel expenses will be paid.
(Biggleswade, Sandy, Steppingly & Dunstable, Houghton Regis, Leighton Buzzard)

Hours: 40 hours per week to be worked 9am-5pm or in exceptional circumstances out of hours.

Reports To: Managing Director

Direct Reports: None

Salary: Up to £40,000

Overview of the Role:

1.1 Implement, maintain and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes and other deductions.

1.2 Ensure accurate and timely processing of payroll updates including new hires, terminations and changes to pay rates.

1.3 Prepare and maintain accurate records and reports of payroll transactions.

1.4 Ensure compliance with UK law and best practice.

1.5 Facilitate audits by providing records and documentation to auditors.

1.6 Identify and recommend updates to payroll processing software, systems and procedures.

1.7 Monitor and process expenses and co-ordinate the management of company credit cards.

1.8 Drive the financial planning of the company by analysing its performance and risks.

2.Payroll Responsibilities:

2.1 Requirement to co-ordinate and manage the payroll process for the organisation.

2.2 Ensure accurate checks and audits are carried out on the payroll systems to ensure all legislative and corporate compliance is adhered to.

2.3 Responsibility to manage and balance monthly accounts and submit reports to the accounting department.

2.4 Requirement to submit financial management reports.

2.5 Lease with Managing Director regarding all payroll matters.

2.6 Ensure that department budgets are adhered to and any changes needed to department budgets are evidenced and presented to the Managing Director in a timely manor.

2.7 Organise current employee data systems.

2.8 To respond to and rectify staff pay queries and errors in a timely fashion and ensuring effective communication at all stages.

3. Finance Management Responsibilities:

3.1 Manage and report on department budgets.

3.2 Manage and produce weekly, monthly, quarterly and end of year financial reports.

3.3 Conduct analysis to make forecasts and report to the Managing Director.

3.4 Set up and oversee the companies IT finance systems.

3.5 Retain constant awareness of the company’s financial position and act to problem solve.

Person Specification:

Essential Criteria:

1.Proven experience as Payroll/Finance manager.

2.Degree in Accounting or other relevant finance course.

3. Self-Motivated, Dedicated and Practical.

4. Exceptional organisational skills and a ‘can-do’ attitude.

5. Ability to get on with others.

6. Excellent IT skills

7.Ability to demonstrate initiative, organise oneself and priorities workloads.

8.Ability to constructively organise others.

9. Confident to appropriately challenge and suggest improvements.

10.Exceptional communication, negotiation and motivating skills

11.Able to work productively, think ahead and multitask.

12.Excellent time management and attention to detail.

Desirable Experience:

1.Supporting senior staff and attending board meetings.

2.Producing agendas, meeting papers and presentations.

3.Working in both private and public/charity sectors.

4.Managing projects and budgets, hiring venues and managing small events.