Administrator and Recruitment Lead (This position has been filled)

We are looking for an organised, self-motivated and proactive Administrator and Recruitment Lead to support our 8 Independent Living Services across Central Bedfordshire in delivering high quality care and support to adults with a range of care needs.

The post holder will be primarily office-based within one of our independent living schemes and we are looking for candidates that live in either the Dunstable, Ampthill OR Leighton Buzzard area. Travel between our services/head office is required as part of this role and as such a driver with access to a vehicle is essential (travel expenses payable).

Admin Responsibilities

• To provide administrative and clerical support to the Head of Independent Living Services, and in turn the frontline care services, taking the lead on all aspects of the recruitment process.
• You will be responsible for setting up meetings, including booking rooms/venues, preparing agendas, and co-ordinating the production and publishing of meeting papers, briefing meeting attendees to help prepare them for meetings, minute-taking, and follow up of actions.
• You will foster and maintain positive, proactive, and professional working relationships with our internal and external stakeholders including adult social work teams, housing partners, multi-disciplinary professionals, families, clients, and staff teams.

Recruitment Responsibilities

• Liaise with team leaders and service managers to maintain effective oversight of staffing levels to identify and pre-empt recruitment needs.
• To maintain recruitment and staffing databases to ensure information is up to date and can be used effectively at all times.
• Ensure job adverts are posted/closed on agreed online platforms and ensure requests for job adverts/closures are managed promptly.
• Support service managers and team leaders with the screening and shortlisting of applicants against an agreed criteria and arrange interviews, including booking rooms where required and taking notes in interviews.
• Checking candidate application forms and associated documentation to ensure these are compliant and support a timely and efficient recruitment process.
• Conducting pre-boarding compliance checks including verifying identity documents, completing Right to Work Checks, applying for references and verifying these, and ensuring our recruitment tracking database is updated throughout the process.
• You may be required to travel between sites and support Team Leaders with recruitment processes within the eight schemes we operate across Central Bedfordshire.

Requirements:

• Previous experience working in an administrative/clerical/secretarial role.
• Experienced in managing diaries and organising meetings and taking detailed meeting minutes/transcripts.
• Experienced in communicating with a range of individuals, roles and stakeholders within a previous role.
• Experienced in collecting, inputting, reviewing, collating and reporting on data.
• Excellent IT skills including the use of MS Word, Excel, and PowerPoint, and proficient in the use in a range of software systems and databases.
• Ability to demonstrate initiative, organise oneself and prioritise workloads.
• Ability to confidently express own views, opinions, and suggestions to make improvements to processes and support the organisational aims.

Reasons to work for us:

Because we are a quality provider we offer:

• Flexible pay app to access early payment on wages.
• Peer to peer reward scheme for living our values
• Wellbeing and health support
• Genuine career development.
• Leading industry training packages
• Generous annual leave allowance including your birthday off as paid holiday