Administrator and Recruitment Lead (This position has been filled)
Ampthill
Dunstable
Leighton Buzzard
Full time
1 year ago
up to £27,000
We are looking for an organised, self-motivated and proactive Administrator and Recruitment Lead to support our 8 Independent Living Services across Central Bedfordshire in delivering high quality care and support to adults with a range of care needs.
The post holder will be primarily office-based within one of our independent living schemes and we are looking for candidates that live in either the Dunstable, Ampthill OR Leighton Buzzard area. Travel between our services/head office is required as part of this role and as such a driver with access to a vehicle is essential (travel expenses payable).
Admin Responsibilities
- To provide administrative and clerical support to the Head of Independent Living Services, and in turn the frontline care services, taking the lead on all aspects of the recruitment process.
- You will be responsible for setting up meetings, including booking rooms/venues, preparing agendas, and co-ordinating the production and publishing of meeting papers, briefing meeting attendees to help prepare them for meetings, minute-taking, and follow up of actions.
- You will foster and maintain positive, proactive, and professional working relationships with our internal and external stakeholders including adult social work teams, housing partners, multi-disciplinary professionals, families, clients, and staff teams.
Recruitment Responsibilities
- Liaise with team leaders and service managers to maintain effective oversight of staffing levels to identify and pre-empt recruitment needs.
- To maintain recruitment and staffing databases to ensure information is up to date and can be used effectively at all times.
- Ensure job adverts are posted/closed on agreed online platforms and ensure requests for job adverts/closures are managed promptly.
- Support service managers and team leaders with the screening and shortlisting of applicants against an agreed criteria and arrange interviews, including booking rooms where required and taking notes in interviews.
- Checking candidate application forms and associated documentation to ensure these are compliant and support a timely and efficient recruitment process.
- Conducting pre-boarding compliance checks including verifying identity documents, completing Right to Work Checks, applying for references and verifying these, and ensuring our recruitment tracking database is updated throughout the process.
- You may be required to travel between sites and support Team Leaders with recruitment processes within the eight schemes we operate across Central Bedfordshire.
Requirements:
- Previous experience working in an administrative/clerical/secretarial role.
- Experienced in managing diaries and organising meetings and taking detailed meeting minutes/transcripts.
- Experienced in communicating with a range of individuals, roles and stakeholders within a previous role.
- Experienced in collecting, inputting, reviewing, collating and reporting on data.
- Excellent IT skills including the use of MS Word, Excel, and PowerPoint, and proficient in the use in a range of software systems and databases.
- Ability to demonstrate initiative, organise oneself and prioritise workloads.
- Ability to confidently express own views, opinions, and suggestions to make improvements to processes and support the organisational aims.
Reasons to work for us:
Because we are a quality provider we offer:
- Flexible pay app to access early payment on wages.
- Peer to peer reward scheme for living our values
- Wellbeing and health support
- Genuine career development.
- Leading industry training packages
- Generous annual leave allowance including your birthday off as paid holiday